Scale Your Agency Without GrowingHeadcount.

For Marketing Agencies $1M to $10M

Your team already lives in Slack, Teams and email. We put your agency's knowledge and AI right there, so the answer, the recap or the first draft of a proposal is one message away. No third app to open.

Drafts in your own voice Proposals priced on the call Knowledge that stays when people leave

Take the free AI Readiness Check 2 min Book a demo

6 questions, about 2 minutes. Your result and your first 3 moves at the end.

Your Agency

Channels

# hq

# sales

# client-acme

# client-northwind

# client-acme

Agency BrainAPP8:00 AM

Morning brief for Acme: the launch is on track for Thursday, tracking checks finish Wednesday, and 2 client approvals are still open.

Account Lead 9:42 AM

Sarah wants the homepage hero swapped for a brighter photo by Friday.

Agency BrainAPP9:42 AM

New to-do for Acme. I checked the open lists and nothing like it is open yet.

Title: Swap the homepage hero for a brighter photo
Due: Friday
Done when: Sarah approves it, checked on desktop and phone

Reply go to log it, or tell me what to change.

Account Lead 9:43 AM

Agency BrainAPP9:43 AM

Logged on your project board, due Friday.

Message #client-acme

An illustration of the experience. Every setup is built around your own tools and process.

Your Team Already Uses AI.None of It Adds Up Yet.

Agencies were early to AI, which is exactly why it's messy. Everyone found their own tool and their own prompts, and nothing one person learns ever reaches the rest of the team.

Everyone in Their Own Bubble

One person has a Claude project that works. Someone else copies prompts into ChatGPT. The account team does it a third way. None of it is shared.

Drafts That Sound Like a Bot

Recaps and client emails come back generic, so people rewrite them by hand and the time saved disappears.

Proposals Still Take Days

The brief changes every time, pricing lives in one person's head, and every scope of work starts from a blank page.

×15

Multiply that across a team of 15 and it adds up fast. The real cost is the clients you can't take on because everyone is busy rebuilding the same thing.

AI Where YouAlready Work

Think of how you already hire someone to run Microsoft 365 or your CRM. We do the same for your AI: we set it up around how your agency works, keep it running, and your team just uses it.

Ask Where You Already Work

Slack, Teams or email. Project updates, call recaps, a task logged, a first draft, all from a message.

Your Knowledge Stays in Your Tools

It lives in the project management tool you already run, so nothing changes for the team and it keeps growing every week.

Yours to Keep

You own the knowledge base. If a better AI tool comes out next year, it plugs into the same brain. Nothing is held hostage.

Where Your Team Asks

SlackMicrosoft TeamsEmail

Your Agency Brain

Your knowledge, your voice and your rules, set up around how your agency works.

Call RecapsProposal DraftsTask LoggingDaily BriefClient Updates

Where the Work Lands

BasecampAsanaMondayHubSpotGoogle Drive

Examples. Every setup is built around the tools you already run.

It Starts With One Door

No 6 month commitment on day one. We look at how your agency actually runs first, and only then recommend what's worth building.

The AI Readiness Check

Free · 2 minutes

6 quick questions on how your team uses AI today. You get your result and your first 3 moves straight away.

The AI Readiness Assessment

About 2 weeks

We walk through how your team sells and delivers, using your real briefs, proposals and emails.

The ideal setup, drawn for the tools you already use
Your first wins, ranked by how close they sit to revenue
A baseline of where the hours go today
A clear plan for what to build first

Build It and Run It With You

Shaped by the assessment

We build the first workflows with your team, start with the ones that touch sales, and train one of your people to own them. Then we keep the system running, so your team can stay focused on clients.

Anyone Can Set Up a Chatbot.Keeping It Reliable Is the Work.

Most AI help stops once the setup is done. The real job is keeping it safe and still useful 6 months later, and that's where we spend our time.

Governance Built In

Clear rules on who sees what and who signs off. Each team only gets the tools and client data its work needs, and anything client-facing waits for a person's yes.

Workflows Tested on Your Real Work

Every workflow is tested against your own sent emails, briefs and proposals before your team relies on it. "It will sound like you" gets measured, then shipped.

Nothing Gets Lost

Calls, decisions and lessons land in one place your whole team can find, so the system gets smarter every week.

Maintained Like Any Core System

Updates get checked before they roll out, and fixes happen without anyone on your team babysitting it.

Built for How Agencies Work

We run a marketing agency ourselves, so the setup fits real account work and real client deadlines.

We Live in ThisEvery Day

These are the systems we use in our own agency every day. Most of what makes them work, we learned by getting it wrong first, so you don't have to.

Take the free AI Readiness Check 2 min

Start Closest to Cash

The first workflows touch sales: proposals, pricing, follow-ups. You feel the return in weeks, which pays for everything after.

One Source of Truth

One brain the whole team works from, instead of a dozen private chats that each know a different piece.

Voice Is a System

A company voice that sets the guardrails, plus each person's own style built from their real emails. People still sound like themselves.

A Person Approves Anything Client-Facing

AI drafts, your team decides. That keeps quality high and trust intact while everyone gets used to it.

Every Workflow Gets a Number

A before and after for each one, so you know what's working and what to cut.

Proven on Real WorkBefore Anyone Relies on It

For a mid-sized marketing agency, we built a call recap tool from a business development lead's real emails, then tested it against the follow-ups she had actually sent.

86%

Structure Match

How closely the drafts followed the shape of her real recaps

83%

Voice and Tone

How closely the drafts sounded like her, scored on her own sent emails

Measured against her real sent emails during the engagement. Client details anonymized.

Questions

Do We Have to Change Our Tools?

No. The point is that your team keeps working where it already works. Your knowledge stays in the project management tool you run today, and the assistant shows up in Slack, Teams or email.

We Already Use AI. Is This Too Basic for Us?

It's built for agencies that already use AI and want it to work as one system across the team. Most of the value is in connecting and governing what you already do.

What Happens After the Assessment?

You get a plan you can act on, whatever you decide. If you want help building it, we start with the workflows closest to revenue, train someone on your team to own them, and keep the system running. The scope and price come from what the assessment finds.

Will It Actually Sound Like Our People?

That's something we test rather than promise. Drafts get scored against your team's real sent emails before anyone relies on them.

Is Our Client Data Safe?

Access follows roles. Each team only sees what its work needs, client data stays separated, and anything going to a client waits for a person's approval. We work with your IT team on approvals from day one.

Who Owns Everything We Build?

You do. The knowledge base lives in your tools and stays with you, even if you stop working with us.

Find Out Where AI Would Pay BackFastest in Your Agency

The free AI Readiness Check: 2 minutes, a straight read on where you are, and what's worth doing first.

Take the free AI Readiness Check 2 min Book a demo

Prefer email? Reach us at hello@wickedwebsites.us